A leading international law firm is looking to hire a Billing Coordinator to support attorneys across its European offices, with day to day responsibility for keeping the billing process running smoothly, accurately, and on time.
It’s a role that sits right at the intersection of finance, client service and stakeholder management, ideal for someone who enjoys being the person that brings order, pace and clarity to a busy inventory and billing cycle.
You’ll be the link between Partners, fee earners and finance, helping matters move from “time on the system” to “invoice out the door” with minimal friction. That means understanding what each client expects, applying agreed terms and discounts, and making sure invoices are produced correctly for the relevant jurisdiction.
You’ll also be working within a regulated framework, so attention to detail matters. VAT treatment needs to be right, including reverse charge where applicable, and you’ll be mindful of AML requirements when managing billing activity across different European offices.
The work has real variety. Some days you’ll be deep in matter management, updating client and matter details, reviewing narratives, handling time transfers and edits, and supporting Partners with accrual requests.
Other days you’ll be focused on invoice production. You’ll generate proformas, issue final invoices, manage reversals and credit notes when needed, and handle the practicalities clients still ask for, such as copy invoices, statements of account, and personal disbursement invoices.
There’s also a meaningful eBilling element. You’ll help ensure matters are set up correctly for eBilling, locate and interpret billing guidelines, coordinate LEDES requirements where relevant, submit invoices through the appropriate platforms, and work with specialist colleagues to resolve rejections and queries so invoices don’t stall.
Beyond billing itself, you’ll be part of the wider effort to keep the engine running, making sure the shared inbox stays under control, supporting collections when required, helping resolve unidentified cash promptly, and responding to information requests around inventory, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash. Strong Excel skills and comfort using reporting tools and dashboards will help you move quickly and confidently.
What they’re looking for
This role suits someone used to a fast moving professional environment, organised, accurate, and comfortable juggling multiple deadlines. You’ll likely have at least three years’ experience in a similar billing role within a law firm or professional services organisation, and you’ll be confident communicating with stakeholders at all levels.
Experience of European billing is helpful but not essential. Strong systems skills are important, particularly 3E and Excel, and any experience with eBilling platforms is a real advantage.
If you enjoy bringing structure to complex billing cycles, building strong relationships with busy stakeholders, and taking pride in getting invoices right first time, this is a genuinely strong opportunity.
We are an equal opportunity employer committed to diversity and inclusion. We welcome applications from candidates of all backgrounds, experiences and characteristics.
If you require any adjustments or additional support at any stage of the recruitment process, please let us know.
