A leading international law firm is looking to hire an Accounts Payable Specialist into its London finance team.
This is a busy, detail driven role with genuine responsibility, supporting invoice processing and expense reimbursement across multiple international offices and currencies.
Working under the Finance Supervisor, with a dotted line into the International Controller, you will sit at the centre of a fast moving accounts payable function.
The work is broad and practical. You will keep the day to day engine running, but you will also be trusted with the specialist pieces that require accuracy, judgement, and confidence with stakeholders.
A big part of the role is getting complex disbursement and third party items right, particularly counsel fees and other client pay first transactions. That means reconciling fee notes against previously billed entries, ensuring the right items have been billed and collected, and then processing payments in line with the Solicitors Accounts Rules.
Alongside that, you will manage recurring monthly invoices from suppliers such as courier, cab, airline and credit card providers, chasing missing information, ensuring allocations are correct, and preparing the data so it is ready for posting.
You will also take ownership of several important month end and control focused tasks. This includes managing activity connected to the firm’s credit card programme, researching and voiding cheques or invoices when needed, investigating aged uncashed cheques and unposted payments flagged through bank reconciliations, and keeping vendor records clean and up to date. Vendor onboarding matters here too, so you will liaise with new vendors to ensure required onboarding steps are completed through the vendor system.
There is a strong service element to the role. You will be the person who responds to queries from lawyers, staff and suppliers, resolving issues efficiently and keeping communication professional. You will also support ad hoc requests for client specific accounting information and contribute to projects that improve workflow.
Compliance and confidentiality are central throughout. You will work in line with HMRC VAT requirements and the Solicitors Accounts Rules, and you will handle sensitive financial information with discretion at all times.
What they’re looking for
This role suits someone with two to three years of accounts payable experience, ideally from a legal environment where volume, deadlines and stakeholder management are part of the day to day.
You will need to be organised, analytical and accurate, with the confidence to chase missing details and the judgement to resolve issues without unnecessary escalation.
Strong Excel skills are important, and experience with systems such as Chrome River and Aderant is a real advantage.
You will also need solid communication skills, a calm approach under pressure, and the ability to work independently as well as collaboratively.
If you enjoy being the person who keeps the process moving, gets the details right first time, and builds trust across a busy firm, this is a great opportunity with real scope to grow.
We are an equal opportunity employer committed to diversity and inclusion. We welcome applications from candidates of all backgrounds, experiences and characteristics.
If you require any adjustments or additional support at any stage of the recruitment process, please let us know.
